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Site Update May 11, 2024

 

Overview: 

Dave’s Locker will inventory Wheelchairs and Transport Chairs beginning on May 13; these items are regularly in limited supply.

Inventorying enables the use of the Equipment > Inventory : Overdue workflow to contact loan responsible parties and request returns of inventoried loan items.


Loans page changes:
 

  1. Fixed issues that prevented the assignment and creation of wheelchair and transport chair inventory
    when no inventory items exist for an equipment category.
     

  2. Last year we loaned 899 wheelchairs and 370 transport chairs.
     

  3. We may have many wheelchairs of size X but limited size Y wheelchairs.
     

  4. Without knowing size, the Overdue workflow could have the undesired effect of taking in more size X chairs.
     

  5. So… added a ‘sizes’ attribute to Wheelchairs with a value of
    16<, 16, 18, 20, 22, >22, skip (a marginally educated guess)
     

  6. When, say, Wheelchair #24-01 is assigned to loan and its size has not been set then size selections are presented:
     

Screenshot 2024-05-11 at 2.11.33 PM.png

‘Skip’ can always be selected. 

When Wheelchair #24-01’s size is selected/specified, subsequent assignments to other loans will not prompt for size.

This behavior applies to new loans with wheelchairs as well as wheelchair exchanges.
 

Equipment page changes:
 

  1. Toggled the Inventoried checkbox on for Wheelchairs and Transport Chairs.
     

  2. Verified that Wheelchair and Transport inventory can be added on this page.
    Existing stocks of, and returns of, Wheelchairs and Transport Chairs can be inventoried here.
     

  3. Size is also requested after Wheelchair inventory is added on the Equipment Page:

Screenshot 2024-05-11 at 12.19.33 PM.png

Coordinators: 
 

Please discuss and decide if this size stuff overshot or missed the mark  and/or how it could be improved.
 

It can easily be removed if the team decides we don’t want to go in this direction.

Likewise, it is easily extensible to Knee Scooters and Transport Chairs if that would be helpful.

The specified sizes (16<, 16, 18, 20, 22, >22) can be changed in real time.  Call, text with size list improvements : 303.420.3560

Want to keep the number of different sizes as small as possible : just enough to support what we want from the Overdue workflow.

Site Update: Apr 22, 2024

Overview : For awhile now, I have wanted to reduce the amount of information we collect and are currently storing.
I had discussions with Theresa, Deanna, Diane and others and all agreed that we can improve in this regard.


Motivation for reducing the amount of information we collect and store:

  • Minimize the amount of Personally Identifiable Information (PII) in our database.
    * Doubt the bad guys would be interested in hacking us, still have responsibility;
    comfortable in that we have no credit card, SSN, License numbers

  • "Everything you need, nothing you don't" : if we aren't using it, do not store it and consider what value there is in collecting it.

  • Make the Dave's Locker experience as simple as possible for our staff and our community.

  • A component of the site's annual fee is the total size of our database.  As we grow, so does our database.

  • 10,718 of 12,676 loans in our system, or ~80%, had the same For and To names OR the same For and To address.

Screenshot 2024-04-21 at 1.51.15 PM.png

This weekend I rolled out these changes. Please call me at 303.420.3560 if you notice issues.

Here is the revised the Loans page:

Screenshot 2024-04-21 at 2.33.14 PM.png

  1. It is important that any existing Dave's Locker windows/tabs are reloaded to pick up updates.

  2. Tapping 🆕 will open this page for others who work with the system to review.

  3. Loan lookups :
    - by name : no change : can enter any part of For *or* To name.
    by last 4 digits of Phone Number: will continue to support both To and For phone numbers for a month or so.
    * Note: I don't know how often lookup by For phone is used in practice onsite;
       pass on thoughts if you feel this is needed or the sunset on this should be extended.

  4. Dates are no longer repeated in the list : declutters a bit and hilites daily activity better.

  5. New Loan has been moved from directly under the Loans tab to the far right

New loans initiated on the Loans and the public Request Equipment pages:

  • To Phone, To Address, To Address Unit# and For Address Unit# are no longer requested for a new loan.

  • For Address is still required : the city is extracted and saved instead of saving the full address
    * city gives us data for the City Report

  • Pro tip : a full address is not required, just a correctly spelled city will pass address validation.

Screenshot 2024-04-21 at 2.55.07 PM.png

Reports :

  • The Zip code and County reports have been removed : they weren't that useful

  • The City Report is now more accurate : reports used to infer city from zip code (some zips straddle cities)

  • The address rectification process (used to get a normalized address that a zip could be extracted from) has been removed. 

Equipment > Knee Scooters > Overdue workflow :

  • The For Phone is no longer presented; the Responsible Party/To Phone is still there.

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